Guides
Each guide answers one question about a work job in its first lines, then gives the steps. Prices and limits come from each vendor’s own page, with the date they were read.
Events and stages
- Countdown timer in PowerPoint: on the slide or for you PowerPoint has no countdown setting. Presenter View's timer counts how long you've spoken; a countdown on the slide takes an animation or an add-in; a countdown only the speaker sees runs on a second screen. Updated
- How to run a stage countdown timer from the sound booth Show the countdown on a confidence monitor, second screen, or tablet and run it from the booth: layouts, software prices, ProPresenter stage display, and steps. Updated
- Export your guest list from Zola, The Knot, Joy, Minted Where each wedding site hides its export: Zola's three-dot menu (computer only), The Knot's Download List, Joy's Export All Guests, Minted's Download Guests. Then check the file before you seat anyone. Updated
- How many tables for 100 or 150 guests? At 8 per 60-inch round, 100 guests need 13 tables and 150 need 19; at 10 per 72-inch round, 10 and 15. Seats per table size, from rental companies, and a calculator. Updated
- How to make a seating chart from your guest list spreadsheet Set up your guest list with households and plus-ones, work out the tables, seat everyone from a CSV, and print a chart for the venue. Free tool included. Updated
- Wedding seating chart in Excel or Google Sheets One row per guest with Name, Household and Table columns, the formulas and sorts for an alphabetical list by last name and a list by table, and how to fill the Table column with a free tool. Updated
Churches and schools
- How to show live translated captions during a church service Volunteer interpreters, FM receivers, or AI captions: how the soundboard-to-QR-code setup works, what 10 church translation apps cost, and a first-Sunday checklist. Updated
- Korean to English sermon translation for churches Live Korean–English sermon translation: English on phones for the second generation, Korean for first-generation members, free Korean captions on the screen, and prices checked 3 November 2026. Updated
- Live captions on a projector or TV from a laptop Which built-in captions hear the microphone on Windows 11, Mac and Chromebook, how to make them big, and how to fill a projector or TV with captions from a browser page. Updated
- Spanish translation for church services, live (2026) Three ways to give Spanish speakers the sermon live: an interpreter with headsets, Spanish on each phone by QR code, or Spanish on the main screen. Prices checked on 3 November 2026. Updated
- Web Captioner is gone: free live captions for church Web Captioner shut down on October 31, 2023. Free ways to put live captions on a church projector or TV, two OBS plugins for captions in the livestream, and what each one can't do. Updated
- Google Translate conversation mode on a laptop or PC? Google Translate's conversation mode is only in the phone app. What works on a laptop or Chromebook in a meeting with a parent: Translate by voice in Chrome, a phone on the table, and Chrome's translated captions. Updated
- How to translate a parent-teacher conference as you talk Microsoft retired the Translator app's multi-device conversation on 30 June 2026. What works now for parent-teacher conferences, what it costs, and a checklist. Updated
Site visits and photos
- Combine photos into one PDF on iPhone or Android On iPhone: Photos › Share › Print, then Share › Save to Files, or Files › Quick Actions › Create PDF. On Android, Google Photos prints one photo at a time; Google Docs or a browser tool combines several. Updated
- How to make an inspection report with photos on your phone and send the client a PDF What a good inspection report contains, how to take photos that prove each finding, and how to turn them into a PDF, get it signed on site, and email it to the client from your phone. Updated
- Move-in inspection with photos on your phone Walk each room on move-in day, photograph every flaw wide and close, write one line per item, and have both sides sign. What California, Washington, British Columbia and Alberta require. Updated
- How to make a photo contact sheet PDF with file names Lay out a folder of photos on Letter or A4 pages with their file names and save a PDF: steps for a browser tool, Adobe Bridge, Lightroom Classic, XnView MP, Mac, and Windows. Updated
- Print multiple photos on one page from an iPhone The Photos print screen prints one photo per sheet. Save the print as a PDF and print it with Pages per Sheet set to 2 or 4, or lay the photos out in a free browser tool first. Updated
Office and email
- Export an iPhone or iCloud calendar as an .ics file The iPhone has no export button. Export one calendar on a Mac with File › Export › Export, or make it public, change webcal:// to https:// to download the .ics, then turn Public Calendar off. Updated
- Export your calendar from new Outlook as an .ics file New Outlook and Outlook on the web have no calendar export. Publish the calendar, open its ICS link to download calendar.ics, then unpublish, or use classic Outlook's File › Save Calendar. Updated
- How to show “busy” across your Google, Outlook and iCloud calendars The built-in ways to show busy times across Google Calendar, Outlook, and iCloud, step by step from Google's and Microsoft's help pages, with what each shows and how long each takes to refresh. Updated
- Add a signature with a logo in iPhone Mail (iOS 26/27) Where the Signature setting is in the iPhone Mail app on iOS 27, 26, 18 and 17, what Apple allows (text only, one per account), and the ways to get a logo on mail you send from your iPhone. Updated
- Email signature logo not showing? Fixes for each app Why a signature logo shows as a blank box, a red X or an attachment in Outlook, Gmail and Apple Mail, what the reader's settings do, and how to fix the logo itself, with a free logo link checker. Updated
- Gmail app signature on iPhone and Android, with a logo The Gmail app's Mobile Signature is text you type on the phone. Leave it off and the app uses your computer signature, logo included. Steps for iPhone, iPad and Android, account by account. Updated
- Outlook app signature with a logo on iPhone and Android Where the signature setting is in the Outlook app on iPhone and Android, how Insert image adds a logo from your photos or OneDrive, one signature per account, and a free tool that makes a small PNG of your logo. Updated
- How to give a whole team the same email signature in Gmail and Outlook The official Gmail and Outlook steps, what a Google Workspace or Microsoft 365 admin can set for everyone, the logo mistakes that break signatures, and a free generator for the HTML. Updated